We recently hosted a Meeting Design Sprint: a four-day workshop to help a client redesign a big meeting that had grown stale as well as to help the attendees rethink the dozens of other meetings they owned or influenced.
One of the best ideas to emerge from our time together: At the end of every meeting create two lists: “The Decisions We Made” and “The Decisions We Need.”
On the first list, capture the specific decisions you made in the meeting and the details for each. On the second, capture the decisions you need from elsewhere in the organization and then assign the responsibility to go “find” that decision (along with the when, the who, and the how) so your team doesn’t get stuck waiting on someone else.
Every time the leader of your team has a meeting with her leader, she should bring your team’s master list of “Decisions We Need” with her so she can ask her leader to make the decisions needed to move forward or use her influence to help find them elsewhere.